Guest’s flight cancelled...

Jane563
Level 10
Brighton, United Kingdom

Guest’s flight cancelled...

I’ve got a guest coming for six days due to arrive this evening. This morning she told me that her flight has been cancelled - have checked the Gatwick arrivals page I can see this is true. I knew where this was going and sure enough it happened. She asked to change her reservation.

 

I know there is nothing going on at the airport (bad weather or anything else)  she is flying from, because I have checked. 

 

I’m not going to willingly take the financial loss for this, so I refused her request and Airbnb upheld my decision.

 

There’s probably going to be one unhappy guest this week, and I’m risking a bad review. In fact I probably will, it’s happened before the same reason. But this time I’ve protected myself by taking it to airbnb.

 

All because she didn’t get travel insurance. Why do these people try and save a few pounds? 

 

I’ll probably be back next week moaning about the bad review.

 

Happy hosting everyone.

21 Replies 21
Linda108
Level 10
La Quinta, CA

Just curious, @Jane563 , were you unable to accommodate the guest request due to calendar conflicts?  If so, then you had no other choice but to decline the reservation change and I am glad Air BNB upheld your decision.  

 

I agree that you will probably have a difficult situation to deal with when you do not give a guest what they want.  I always try to join with the guest to problem solve a change in travel circumstace whenever possible.  i find traveling stressful enough without having to deal with a hotel or host who is focussed on the rules more than helping me.  

 

I am not sure how you think you have protected yourself however by "taking it to Air BNB".  If you get a negative review and the review content does not violate Air BNB Content Policy it will stand.  I wonder if you can establish a rapport with the guest so that your inability to be flexible will be understandable and not an indicator of you as a host.  May or may not work, but still that is what is professional about hosting, right?

Jane563
Level 10
Brighton, United Kingdom

I refused to accommodate her request because I have no opportunity to fill the room tonight. If she had asked to move the reservation forward by one day, I would have been happy to do that because the day when she leaves is not booked.

 

The last thing I want is a bad atmosphere while she is here. It’s not nice for her or for me.  She will be treated like any other guest. I know she is on a course and is flying in very early tomorrow, so she doesn’t miss the first day. I will be telling her to leave her bags here in the morning and freshen up, as is her right as she has paid for the room.

 

By saying “protecting myself” I meant from the guest trying to threaten me with a bad review if I won’t allow the refund. Hopefully this won’t happen.

 

 

 

@Jane563   

"All because she didn’t get travel insurance. Why do these people try and save a few pounds?"  

I also wonder about that too. I have never traveled without insurance,  it costs a few dollars and is offered on all major credit cards, easy process  - click of a button,  and if their luggage is lost or delayed and a slew of other travel related difficulties even health issues it pays out for that too.

@Jane563 @Ange2  Most travel insurance requires that you at least attempt to get a refund before they will pay out. I have had guests with insurance who still had to go through AirBNB to get whatever monies my cancelation policy would allow.

 

Insurance, in general, doesn't like to pay out.

@Susan151   Interesting,  I never had that problem with travel insurance they have always paid out within days of me providing documentation to them and never suggested I try to get a refund from the airline or hotel.  But then again I haven't had to do it for a few years, possibly things have changed.

@Ange2  This has been my experience with guests who have had "extenuating" circumstances who originated in Canada. There was one other, but for the life of me I can't remember where they were from.

Sarah977
Level 10
Sayulita, Mexico

@Jane563  If it was me, I think I'd refund her the one night she missed, so that she had no reason to leave a bad review. If I had checked to find out she had lied, and that her flight wasn't cancelled, that would be a different story. 

Tambre0
Level 2
Los Angeles, CA

If she messaged you with a threat to post a negative review if you didn't change your policy and accommodate her, Airbnb should NOT allow the review to be posted. 

Jane563
Level 10
Brighton, United Kingdom

She hasn’t messaged me and made threats. In fact I haven’t heard from her at all.

 

I am getting more bookings for later, so if she does leave a bad review it will go down to the bottom of the page soon.

 

 If she is obnoxious while she is here, she will get a bad review too!

Yadira22
Level 10
London, United Kingdom

Hi @Jane563 

i am so sorry about this. 

We had this recently happen to us as well and during Notting hill carnival (a bank holiday weekend  worth of parties- we live only 15 mins from there). 

Truthfully we returned her money as she was communicative on what happened and it was all easily verified plus we were happy in some parts as the carnival is packed of alcohol and funky cigarettes, etc. 

My best bet would be to speak with her- once settled you can explain how Airbnb works and how this would have affected you financially. Guests are people and sometimes insight is what is needed as to appreciate other’s position. 

 

Good luck to you and let us know how it all goes. 🙂

Jane563
Level 10
Brighton, United Kingdom

She has messaged me this morning to tell me her ETA tonight and she seems fine, although she is disappointed. 

 

This is the third time this has happened this year - all my guests have been flying here with Ryanair or Easyjet. That says it all really.

Helen427
Level 10
Auckland, New Zealand

@Jane563 @Susan151 @Ange2 @Yadira22 

It's not the guests fault that there's weather issues that result in guests unable to come, at least she was polite enough to advise you in a timely fashion.

It also depends on your cancellation policy if you would be obliged to offer or provide a refund.

Do remember Guests also have feelings and none of us should focus on the possibility of negative reviews simply because we haven't provided a refund when they cancel.

All the best

Yadira22
Level 10
London, United Kingdom

Hi @Helen427 

You are right- the weather is not the guests fault and as mentioned above when this happened to me I gave mine a full refund- considering her situation and the fact that she was upfront with me from the beginning and more hopeful than expecting. 

 

However, travelling without insurance is not my fault nor « the weathers » and if I were to have lost more than a day reservation I would have been upset about this. As a micro business who relies (but not depends) on Airbnb earnings to help subsidise our mortgage payments- have two, it is very stressful but my personal economy is neither here nor there. 

 

If we were a traditional hotel then the cost incurred would be taken from the guest’s insurance or her directly- granted I do not offer the same as a hotel but why should the system not also protect me as a independent provider? Airbnb puts a lot of emphasis on reviews and protecting guests over the hosts as that is the main source of their (airbnb’s) money. Yet when a guest cancels the Airbnb « admin costs » are not returned, however, I am expected to return my portion and if I do not, i get hammered on the phone for it. My point is that the whole system is skewed and neither party really wins until more balance is provided.

 

I think it’s absurd that someone who has not even set a foot in my home can review me on « check in », « cleanliness », « accuracy » - whether the review is complimentary or not is irrelevant as it’s fraudulent and false and goes against airbnb’s policy that reviews should « represent author ‘s personal experience », at most what they can comment on is « communication » but the system does not allow for this alone. In fact when I requested a review be taken down for something like this the only bylines quoted to me where the « contents policy » and those set by Airbnb regarding « reviews » were completely ignored, even after highlighting them back to the rep. The review is still up there. 

 

Guests are people but so are hosts- only difference is that it’s the guests money at risk* but for the host, it’s their space (sometimes privacy), time, safety and resources that is at risk. As a provider of the service, we rely openly on reviews, face value, etc and have more at risk- yes, we opened ourselves to it as we accepted the terms of use but without the hosts and their spaces, Airbnb is simply a marketing platform without any real estate. There company would not exist or at least not at its current value as now they also benefit from experiences. 

 

*in the case guest felt the space they booked is not for them Airbnb has been known to relocate them, granted they follow the correct protocols.

 

 

Whatever @Jane563 decided to do on the matter is completely up to her, her good nature and how much she will consider the cancellation policy but saying she should return the money as the weather is not the guest ‘s fault (my opinion also at least for the first night, given how communicative the guest initially was in the matter) is ignoring the fact that Jane’s opinion matter as her personal economy was potentially affected by the situation and there are so many insurance providers out there happy to coordinate as to protect both parties and thereby bringing that much desired balance hosts seek.  

 

Thank you and sorry if for any reason my tone is forceful- normally I need to have a very cooperate voice for work and sometimes this has a tendency to come across outside of it. 

 

Have a great day! 

Yadira :),

 

Jane563
Level 10
Brighton, United Kingdom

There were no weather issues - if there had been Airbnb would have refunded her. However, there were issues in France with the air traffic control system. I took screenshots of the arrivals to Gatwick. Some flights got through, others didn’t.  Most of the ones that didn’t seem to be budget airline flights!

 

By coincidence someone I know was booked on the same flight. She has just won £200 in compensation from Easyjet.

 

I told my guest this, and the information seems to have made her very happy. I did explain to her that if guests are refunded the host is left out of pocket and she seemed to accept that. I’ve hardly seen her but when I have there has been no bad atmosphere.

 

To be honest when I got the alteration request through, I refused because accepting it would have cut my payment by about £60. Why when the cost of the one night she wasn’t here was £28? She would have been getting two nights refunded.

 

Going forward I have put the following into my house rules. “My cancellation policy is moderate - please check it before you make a reservation. I do not offer discretionary refunds in any circumstances, please consider taking out travel insurance.”

 

I can’t override Airbnb refund policies for extenuating circumstances, but I don’t see any harm in suggesting guests take out travel insurance.

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