Having issue accessing the unit in an HOA managed community

David8830
Level 1
Vancouver, Canada

Having issue accessing the unit in an HOA managed community

Hi, can someone please advise how we can escalate a complaint/case? We just left Vancouver, BC and are currently staying in a FL townhome, valued at approx $330k per Zillow’s zestimate, that is located in an HOA managed community. The gate guards are giving us a hard time accessing and returning to the community. The host is familiar with the issue - per the check-in instructions, we were asked to tell the gate guard that we are “visiting Tom’s house”, the first indication that the community does not allow Airbnb. Additionally, the check-in instruction says there are residents in the community who “doesn’t like Airbnb” - but we have came across with several neighbors who were quite hostile towards us. Further, one of the gate guards kept asking us to check the community’s CC&Rs… 

4 Replies 4

@David8830   The best outcome that Airbnb can offer you here is that their truly awful outsourced customer service reps grant you a cancellation and fully refund all unused nights, on the grounds that the gate guards are preventing you from freely accessing the property. You will need to be prepared to relocate quickly at your own expense - ideally to somewhere suited to last-minute accommodation, such as a hotel.

 

To reach this outcome, you'll need to come clean to the gate guards that you're renting the home through Airbnb, and obtain evidence that they're refusing you entry. This needs to be conveyed to the host explicitly through your correspondence over the Airbnb platform, so that there's a paper trail. Obstruction of access to the home is one of the basic Travel Issues that's eligible for a refund. An experienced host would know this and offer you a full refund without involving customer service. But "Tom" sounds clueless and sneaky.

 

Hostility from the neighbors is only worth mentioning in your review; it's not really something the host or Airbnb can do anything about, but it's a valid part of your experience. I'd be surprised if previous guests hadn't mentioned anything about it, though - new listing?

 

If you don't get a satisfactory result through your host and must contact Airbnb, prepare to navigate thickets of miscomprehension and incompetence, with no procedure to escalate. Hopefully it doesn't come to that. 

Thank you for your prompt reply & for taking the time to provide such a detailed advise. This is only our 3rd stay with Airbnb (the previous 2 stays were short stays @ service apartments close to our house, when we were remodeling the house and redoing the roof and addition), and I can say with confidence that from now on we will never book another stay with Airbnb. The customer service team simply doesn’t care about the guests - no resolutions, no point to point contact except the messaging platform, in which the agents simply copied and pasted same responses over and over again.

David8830
Level 1
Vancouver, Canada

We tried to save a few bucks (there’s also a hotel/resort that is located adjacent to this residential community), and can’t believe our Airbnb experience. There’s no escalation team, no way to get transferred to a supervisor at the call centers, just a bunch of inexperienced part time agents who are unable to provide any assistance or rectify the problem. 92DECDD6-39A7-4C7F-B024-27F0E6E8864D.jpeg

@David8830  To be clear, there's only cause to involve customer service if you follow the instructions from your host and the guards outright refuse to let you in to the property or nobody is present to open the gate. If access to the home is possible but inconvenient or annoying, that's purely an issue between you and your host. There's no recourse for this through the Airbnb platform.

 

If you're uncomfortable with the situation and want to cut your stay short, one option you have is to request a change to the checkout date and ask for the remaining nights to be refunded - https://www.airbnb.com/help/article/1363/changing-your-reservation-during-a-trip

 

The listing should have disclosed that there's not unfettered 24-hour access to the home, as it's obviously a bad choice for night-owl guests who might want to be out after the host is asleep and not answering calls. Be sure to mention this in the review.