Property Management Software

[Michelle3818]

I host 5 properties, one of which I own. Should I invest in property management software to manage them? If so, any suggestions on the best one?

[Joan2709]

@Michelle3818 

I'm assuming you are already using Professional Hosting Tools and the multicalendar?

Are you Owner/Host on one property and Co Host on the others?

[Michelle3818]

I am. I’m looking to easily manage my calendar across all platforms and trying to figure out the best, easiest and most efficient way to handle my properties in general. Again this is across all platforms. 

[Joan2709 · Accepted solution]

@Michelle3818 

We don't use a PMS at the moment, but there are tons out there. You'll have to do you own research on what features you want/need. Are you using a Dynamic Pricing Tool as well? Keep in mind the integration between the PMS and your pricing tool and if there might be issues with that. Some providers make more sense with large number of properties and others work better with 1-5 properties.

Also, some provide a Direct Booking Site as part of their package (for a fee of course), and that may become more important to you based on the current environment with OTAs. Lots of YouTube videos about different PMS providers. Some of them are sponsored, so keep that in mind.

Here are some PMS providers I hear mentioned (in no particular order of preference):

Guesty

Hospitable

Hostfully

Hostaway

OwnerRez

Tokeet

Smoobo

Uplisting

Lodgify

Uplisting

Regardless of choice, make sure you check all fees (onboarding, booking engine, Stripe/processing fees), and schedule a trial/onboarding session to evaluate usability and support. It can be a pain to connect to the platforms and then disconnect. Some PMS providers have issues with Vrbo integration, but no issues with Airbnb. Not sure about Booking.com.

[Michelle3818]

@Joan2709  thank you so much for all your input. Very helpful and informative information. I’m going to go on YouTube now to do a little research!! You’re awesome!!!

[Joan2709]

@Michelle3818 

Happy YouTubing!

Be aware that once you connect to a PMS you will be moving to the new 15.5% single fee structure instead of the split fee.

[Alex]

Hi @Michelle3818!

I'm so happy to se that you found the help you needed! 😃 Let us know which one choose at the end. 🤗

Best, 

Alex

[Grace1408]

Hi @Michelle3818, I’m assuming you’re already using the Professional Hosting Tools and the multi-calendar to manage your properties. Are you listed as the Owner/Primary Host on one property and serving as Co-Host on the others? This helps clarify permissions and access across your listings.

[Michelle3818]

Hi @Grace1408! That is correct. I own one of the properties and am listed as the primary host on the others. I think I’m going to start with Hospitable for now. I’ve had “network” issues with VRBO and would prefer not to use them, but I do get a few bookings through them 🫤. 

[Antonius15]

Hello Michelle ... I would like share my little thoght...

I’ve been using Beds24 for my listings and it’s been working great so far. I like that it’s flexible and syncs smoothly with OTAs once you get used to the system.

[Michelle3818]

Thanks so much @Antonius15  for your input. I will definitely check them out!! I still haven’t figured out what I want to do yet. 

[Antonius15]

That’s great to hear, Michelle!

Take your time exploring it — once you get the hang of the setup, it really helps simplify multi-listing management.

I also learned a lot by testing different settings and seeing what works best for each property.

Excited to hear how it goes for you!

- Antonius -

[Grace1408]

Yes — investing in property‑management software can make a lot of sense once you’re managing five properties, as it lets you centralise rent collection, maintenance‑tracking, tenant communication and financial reporting (rather than juggling spreadsheets and scattered tools). For example, software like TurboTenant offers a free tier for smaller portfolios and covers listing, screening, online rent payments and automation. * The key is choosing one that fits your scale and budget — you may not need enterprise features aimed at hundreds of units — but nothing wrong with starting now while you’re still small and growing.

*[Link removed in line with the Community Center Guidelines]

[Jan-Shaira0]

Have you thought about bringing someone on to help manage your listings? Even a part-time assistant or co-host could make things way easier.

[Bhumika]

Hi @Michelle3818 , I just came across this conversation again and wondered if you figured which PMS would work the best for your multiple listings and if you had any recommendations for other hosts! Please keep us posted whenever you get a chance 🌻

Warm regards,