Co-hosting contract template for the US

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Co-hosting contract template for the US

I understand how co-hosting works, specifically regarding how payments are made between host and co-host via Airbnb.  I am working on an agreement with a host to serve as their co-host.  We want to create a contract between the two of us outside of Airbnb's "Terms of Service" pertaining to Co-Host services.

 

Rather than reinventing the wheel, we are wondering if anyone has a template for such an agreement that they would be willing to share.

 

Can anyone help or point us in the right direction (besides the obvious of hiring a lawyer for $200 an hour)?

 

Thanks.

 

 

1 Best Answer
Lisa723
Level 10
Quilcene, WA

Here is mine, originally co-authored with an attorney in Washington State:

 

This Co-hosting agreement (herein the Agreement) is between A (“Owner”) and B, independent contractor, (“Host”) for the leasing/rental of vacation homes, <names>, <address>. This agreement supersedes all previous agreements.

All bookings will be made via Airbnb, VRBO, or Trip Advisor (Flipkey), unless by specific agreement between Owner and Host. Owner and Host can each accept bookings. Owner and Host will split all rent receipts, 70% to Owner and 30% to Host, regardless of who accepts which bookings. 100% of guest cleaning fees will go to Host. Airbnb receipts will be split by Airbnb and paid directly to each party. Owner will collect VRBO and Trip Advisor receipts and transfer Host’s share to Host monthly no later than the fifth of each month, by mailed check or direct deposit according to Host’s preference.

Owner may use either or both homes without payment, at will, but will ensure all dates are not booked and are blocked in all calendars in advance of her use. Owner will pay Host standard cleaning fees for cleaning during and/or after any such use.

Host will not advertise or otherwise market the property.

This Agreement shall be effective from the date it is signed by both above parties and shall automatically renew monthly. Either party may terminate this agreement at any time without cause with thirty days’ written notice to the other party.

Either party may terminate this Agreement at any time without notice for cause if the other party fails to meet any of the terms of this agreement.

Upon termination of this agreement payments for all pre-existing reservations for dates beyond the termination date shall revert to owner.

Owner will:

  • Maintain Airbnb, VRBO, and Trip Advisor listing websites, giving Host full access to view and edit.
  • Set nightly rental rates on all sites.
  • Ensure all calendars are immediately updated with any new booking or booking change.
  • Maintain the property and its furnishings appropriately to attract desirable guests.
  • Promptly address any maintenance or repair need reported by Host.
  • Make every effort to schedule any foreseeable contract work (e.g. septic and water system maintenance) when Owner will be present.
  • Obtain Host’s consent before scheduling any such work that must be done when Owner cannot be present.
  • Pay for all maintenance and repairs, including landscaping, and water service—either directly or by reimbursing Host if/when Host considers direct payment infeasible.
  • Provide Host with a business-use credit card for incidental expenses required to keep guests comfortable and happy.
  • Provide Host with a key to Owner’s <TOWN> PO Box for collection of mailed liability waivers or other miscellaneous items.
  • Maintain business license, and file and pay all lodging and sales taxes.
  • Keep electricity, property tax, and property insurance payments current.
  • Maintain a $1,000,000 umbrella liability insurance policy.

Host will:

  • Act as primary point of contact for guests.
  • Respond promptly and professionally to all guest inquiries and requests (goal: within one hour to email/text/alert and immediately to phone call).
  • Communicate proactively with guests to ensure any concerns are known and addressed.
  • Review each guest on Airbnb or VRBO post-departure, and encourage guests to review the property/host.
  • Ensure only guests who have signed liability waivers have access to boats.
  • Ensure all calendars are immediately updated with any new booking or booking change.
  • Inspect the property between guest rentals and immediately report any maintenance or repair need to Owner.
  • Receive all guest cleaning fees and be responsible for cleaning the houses between guests, including hauling garbage and recycling.
  • Clean and maintain both hot-tubs.
  • Provide all cleaning supplies and equipment, and basic household supplies including paper towels, toilet paper, sponges, dish soap, laundry detergent, hand soap, shampoo, conditioner, and shower gel.
  • Perform an annual spring "deep clean" to be charged (hourly) to Owner.
  • Schedule ongoing hot tub, landscaping, and water service, and act as primary point of contact for same.
  • Assist with scheduling, and be present to supervise, any contract work that must be done when Owner cannot be present.
  • Mail receipts/invoices for any charges to business-use credit card to Owner at least once per month.
  • Occasionally (no more than twice in any month) pick up packages from <TOWN> US Post Office at Owner’s request.
  • Provide Owner 30 days’ notice of any period when Host will be on vacation or otherwise unable to directly support guests, to allow arrangement of a back-up—except for an emergency absence (serious illness, bereavement, etc.).
  • Maintain a $500,000 umbrella liability insurance policy.

 

This Agreement is based upon the mutual promises and consideration detailed above and reflects the mutual assent of the parties.

This Agreement is fully integrated.  It constitutes the entire agreement of the parties relating to the subject matter addressed in this Agreement.  This Agreement supersedes all prior communications, contracts, or agreements between the parties with respect to the subject matter of addressed in this Agreement, whether oral or written.

The Host agrees to defend, indemnify and hold forever harmless the Owner from any and all claims, demands or causes of action that arise out of any claim by any third party, including but not limited to any claims for contribution, indemnity or subrogation brought in any claim alleging negligence or intentional tort.

In the event that there is a dispute regarding the terms of this Agreement, and legal action becomes necessary to enforce any of the terms herein, the parties agree that jurisdiction and venue shall be <COUNTY>, <STATE>.  In the event that one or more of the parties commences a legal action to enforce the terms of this contract, the substantially prevailing party may be entitled to reasonable attorney fees and costs incurred in bringing the action.

 

 

________________________________________                            _____________________________________________                                                                                                       

A, Owner                          Date                                                               B, Host                               Date

 

 

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38 Replies 38

Hi

I know this message is really old but I came across it doing research. How where you all able to get the conversation started with the property owner you were cohosting for? Also what were the methods in choosing the property?

Thank you so much Lisa!

Very helpful and thanks for posting your agreement.

 

one question, why would the host hold the owner harmless? I would think it should be the other way around? hoping you can clarify.. Thank you. 

 

"The Host agrees to defend, indemnify, and hold forever harmless the Owner from any and all claims, demands or causes of action that arise out of any claim by any third party, including but not limited to any claims for contribution, indemnity or subrogation brought in any claim alleging negligence or intentional tort."

This is from so long ago.  But you do look to be correct, although the owner would seek some protections/indemnifications of some sort as well.   The simpler the better.

airbnb management service agreement document

Marlene192
Level 2
Columbia, NC

Superhost looking for a co-host in Key  West.  In The Meadows neighborhood (White (W)/Eisenhower (E)/Truman (S)/Angela (N)).  Our on-site co-host sold her unit and headed to Colorado.  We take care of bookings.    We will personally manage interactions with AirBnB and any challenging guest issues.  Co-host  is local contact with guest when needed, is present or helps with logistics  if we have a maintenance issue (rare), reviews condition of unit pre arrival and post departure, and provide advice on how to review.  Could also manage cleanings (2X mo.) or handle cleaning themselves.  Our experience is that unless the co-host also cleans, there is typically very little for co-host to do other than be friendly and answer questions that happen to come up if the co-host actually meets guest.  This should be a relatively low guest interaction scenario. 

Alex8870
Level 2
Tampa, FL

This is a stretch as this was posted almost 2 years ago but if you're in need of a co-host in Tampa or Central Florida you can definitely reach out to me I'm currently running one property and about to manage another. 

Kabugho0
Level 2
Riyadh, Saudi Arabia

Please I need ur help I want to be a co host but am figuring out everything no landlord is giving me a reply please how do you talk to landloads mostly if you can't manage to reach on the place physically is it possible

 

Diana1650
Level 2
New York, NY

Thanks for sharing as I found it helpful, I'm trying to become a cohost and/or property manager

Diana B.
Kristina373
Level 2
Herriard, United Kingdom

Thanks, very helpful.

Donna886
Level 2
London, United Kingdom

This is excellent information!  I am looking into becoming a Co-Host.

 

Does anyone have any ideas on how I can get in touch with Hosts looking for a Co-Host to assist with their properties, my daughter and I work conjunctively, we are qualified in property lettings, and extending our services into the Air BnB market.

Brooke183
Level 2
United States

What is a fair price to charge for cohosting. ? I am currently the cleaner and am in negotiations of being the cohost as well. All comments welcomed! Thank you 

15 to 20% for managing portals and dealing with guests.  Go on the higher side if you need to "Meet and Greet".  PLUS whatever your arrangement is for the cleaning.

Helen3
Level 10
Bristol, United Kingdom

Really depends on what you are being asked to do as a co-host. Some charge by percentage some charge based on a hourly rate and estimate the amount of work involved. @Brooke183 

Tacina0
Level 2
London, United Kingdom

Very useful thanks for sharing it . Tacina 

Helen3
Level 10
Bristol, United Kingdom

@Tacina0  you would need to have a UK solicitor look over any contract template you want to set up for co-hosting in England  - as you know our laws are not the same as in the US so you can't just adapt the useful templates listed earlier in the thread as they aren't likely to be legally binding.

Tacina0
Level 2
London, United Kingdom

Thank you . I realise that . It was a good example to start with . 

Glory-J0
Level 2
Brentwood, NY

that is important have a aggrement, i am a cohost, and i running for almost 5 months, now the owner dont tell me nothing and canceled my host. only i was charged 10 porcent. i assume he think he can make for hisself now airbnb. now i unsderstand how import is have a aggreement. even is you friend , you family this is bussiness.

Eliza89
Level 2
West Chester, PA

Can anyone share how you became a co-host?

Nikolay47
Level 1
Hallandale Beach, FL

Search videos on YouTube by Sean, his channel is called Airbnb Automated, VERY useful!!!