@Alicia1466 Hopefully other Gatlinburg hosts will log in to the forum and see your post -- communication takes all forms!
I have a property in Buncombe County NC, and we are often under a burn ban that would affect guest enjoyment of the fire pit or grill. To ensure that guests are aware of potential burn bans or other events that would affect amenities, I request a phone number and email address that they will have access to during their travels, so that relevant information can be communicated.
I monitor for weather and municipal warnings and immediately share that information with the guest through the platform messaging, phone or text. I also have a credenza printed out Welcome Guide that gives guests the "how to" methods of verifying or checking for a burn ban or other local weather conditions.