How to best communicate with a guest when there is an “issue”.
We updated our responses on our 2 key areas: stained sheets and guest cancellation.
We use and modify as needed. Great to have these in our back pocket, as keeps the emotion out of the equation.
Stained sheets
"Hi, thanks again for staying with us! It looks like there are some stains on the sheets, and for everyone's health and safety, stained sheets need to be disposed of. Luckily, Airbnb's security deposit system makes it easy to add the replacement cost to your booking after we provide documentation. We've had this happen a few times, and guests are always gracious in handling it. If you'll approve the security deposit charges when we submit them, we'll be all set. Thanks again, and all the best!"
Guest cancellation statement:
Dear guests - I so sorry that you had to leave early. When you leave you will need to cancel your reservation and you will then automatically get refunded according to the agreed to cancellation policy. It all happens automatically as the Airbnb system is set up to refund / per the cancellation policy. When you cancel - the calendar will reopen so new guests will be able to book.
If your guests won’t get a refund - because they are not entitled to one per the cancellation policy I would write : And should any of the days rebook I will gladly refund you those days. I wish you well and hope to see you another time.